Safeguarding and General Administrator
Eikon is a Surrey based charity that has been working in the local community for almost two decades, providing long-term support to some of the county’s most vulnerable young people and their families.
Our vision is to develop happy, thriving and resilient young adults who can contribute positively to society.
Job Title: Safeguarding and General Administrator
Location: Offices New Haw, Surrey
Hours: 20 per week, over 4 or 5 days a week
Length of Contract: Permanent
Rate of pay: £10,592 pro-rated (£19,860 FTE)
Responsible to: Designated Safeguarding Lead
Holiday Entitlement: 25 days plus Bank Holidays pro-rated
Pension: Workplace Pension Plan
Main purpose of Job
The Safeguarding and General Administrator will support the Designated Safeguarding Lead and other Department Heads, to ensure the Charity delivers its policies and procedures to promote and protect the welfare of children.
AREAS OF RESPONSIBILITY
• Safeguarding training sessions administration including; preparing handouts; preparing resources; applying updates to legislation into our training slides; collating and presenting evaluations
• Set up and manage that annual safeguarding training plan including; set up training sessions; booking in external trainers
• Safeguarding delivery administration supervision; organising clinical supervision for those who are eligible; managing potentially sensitive and confidential material
• Safeguarding procedures administration including; updating safeguarding files with ongoing updates; incident review filing; setting up meetings; communicating and updating managers, employees and volunteers
• Using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel etc. to produce correspondence and documents
• Maintaining databases and data entry for the finance department
• Phoning suppliers, to regarding invoices
• Producing and sending invoices
• General administration work including filing, archiving, shredding, retrieving information and documents
• Help with administrative support for events, preparing registration lists, name badges etc.
• To provide administrative support to the fundraising team, thank you letters, sending out updates, relevant information to supporters etc.
• Answering telephone and email queries
• Excellent interpersonal skills; the ability to deal in a helpful, friendly, discreet and professional manner with people from a range of different backgrounds – face-to-face and on the telephone
• Excellent written communication skills evidence of ability to write reports clearly and accurately
• Proven experience with Microsoft Office, especially Outlook, Word, Excel and Power Point
• Ability to handle general administrative duties including answering phones, filing and data entry
• A structured, but flexible approach to working
• Excellent attention to detail and accuracy, with confidence in managing data and keeping accurate records
• Self-starter with experience in problem solving and streamlining systems. Proactive and able to work unsupervised to plan, organize and manage own workload but with judgement to establish and monitor priorities and seek guidance where required
• An interest in supporting young people
• Use of systems e.g. databases, IT based Programmes
• Proactive approach with strong planning, implementation and multi-tasking skills, ability to work to deadlines and manage conflicting priorities
• Comfortable reacting to urgent and unexpected demands and juggling priorities accordingly
• High levels of integrity, confidentiality and good judgement
Closing date for applications: 09.00 on 17 July 2019