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Smart Schools Project Lead

Job Description: 

Smart Schools Project Lead

About Eikon:
Eikon is a Surrey based charity that has been working in the local community for almost two decades, providing long-term support to some of the county’s most vulnerable young people and their families.
Our vision is to develop happy, thriving and resilient young adults who can contribute positively to society.

Job Title:   Smart Schools Project Lead
Location:   Offices New Haw, Surrey
Hours: 20 per week, term time plus 1 week (40 weeks)
Length of Contract:   Permanent
Rate of pay: £12,637.68 to £13,574, (27,000 – 29,000 FTE)
Responsible to:  Head of Innovations
Holiday Entitlement: 25 days plus Bank Holidays pro-rated
Pension: Workplace Pension Plan

Job Purpose
To coordinate people and processes to ensure that your projects are delivered on time and produce the desired results. You will be the go-to person for everything involving a project’s organization and timeline.
Smart Schools Project Brief
1. Develop key relationships with Surrey schools
2. Develop an online and offline SMART schools’ hub
3. Create an online portal to enable schools to access SMART schools’ resources
4. Transform the piloted model into a digital SMART toolkit, enabling schools and educational providers to download resources and to use it as best practice guidance.
5. Manage wellbeing analysis tool and create tailored reports to schools based on key data
6. Support the school senior leadership teams to review, identify highest need and implement whole school wellbeing approach.
7. Training schools in systems leadership and its application to Whole School Wellbeing from a strategic viewpoint so that schools understand the impact systems in the school have on the wellbeing of staff and pupils.
8. Support fundraising bids for the project

Core Responsibilities
Specific project manager responsibilities include developing detailed project plans, ensuring resource availability and allocation and delivering every project on time within budget and scope. You will need to be confident in speaking with and delivering to school senior leadership teams.
• Develop & adhere to a detailed project plan to track progress, ensure all projects are delivered on-time, within scope and within budget
• Measure project performance using appropriate systems, tools and techniques
• Develop and maintain relationships with the client and all stakeholders, ensuring co-production wherever possible while ensuring technical feasibility. 
• Maintain a responsive pathfinding approach to projects, enabling them to evolve and capitalise on opportunities.
• Coordinate internal resources and third parties/vendors for the flawless execution of projects
• Create and maintain comprehensive project documentation (including data analysis for schools’ reports), managing changes in project scope, schedule and costs
• Produce regular highlight reports for the status meeting/line manager and escalate to management as needed
• Create reports to funders as appropriate to keep the project on track

• Provide leadership, supportive management and development of team assigned to your area of work.
• Ensure correct team levels through planning and recruitment
• Attend, lead and participate in team meetings and training

Quality and standards
• Implement Eikon policies in areas of work including the Safeguarding Policy and contribute to the development of policies
• Monitor, evaluate and improve the quality of work being delivered

• Manage budget for area of work and oversee financial processes (e.g. invoicing, expenses review and authorization)
Other Responsibilities
• With line manager, review and evaluate own performance and identify and act upon areas for development
• Contribute to overall development of Eikon
• Undertake any other duties reasonably required by the line manager
Person Specification
• Proven working experience as a project manager including budgets
• Strategic thinker with solid organizational skills including attention to detail and multi-tasking skills
• Strong organisational and time management skills with the ability to plan, prioritise a diverse workload and work to deadlines
• Experience working for or closely with schools and school leaderships and staff teams.
• Excellent client-facing and internal communication skills
• Confident public speaking and presentation skills with proven ability to deliver sessions to small and large groups of young people and adults
• Excellent written and verbal communication skills
• Self-starter with experience of working creatively and proactively in problem solving
• Good interpersonal skills with ability to network and establish links and partnerships with all relevant stakeholders
• Excellent communication, written and ICT skills to develop projects and produce high quality resources with good attention to detail using a variety of office tools
• Independent problem solver
• To easily and efficiently travel to various locations in Surrey and attend meetings and training sessions when required.
• Use of systems e.g. databases, IT based Programmes
• Excellent attention to detail and accuracy
• High levels of integrity, confidentiality and good judgement
• Good under pressure
• Good team player
• Positive can-do attitude
• Management experience
• Ability to flex with the project and re-focus/prioritise where needed
• Knowledge of how poor mental health affects young people and aware of strategies to promote wellbeing
• Coaching and facilitation skills
Responsible for: Project administrator

An offer of employment will be subject to an approved Enhanced DBS and Barring Disclosure.
Eikon is committed to safeguarding and prompting the welfare of young people and expects all employees and volunteers to share this commitment
If you are interested in finding out more or applying for the role, then please contact us at jean.pullen@eikon.org.uk  for an application form or go to www.eikon.org.uk
Closing date for applications: 09.00 on 22 July 2019

Full or Part Time: 
Part - time
£12,637 to £13,574
End Date - close of application: 
Monday, July 22, 2019
Contact Details: 

If you are interested in finding out more or applying for the role, then please contact us at jean.pullen@eikon.org.uk for an application form or go to www.eikon.org.uk

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